Venue

CW24 took place as a hybrid event. The in person aspect was hosted at Scarman, Warwick Conferences. Warwick Conferences is based on the University of Warwick campus, on the outskirts of Coventry. Remote participation was be facilitated using Zoom. All participants - both remote and in-person - were required to install their client, and make sure that it is updated to the latest version. 

Why you should attend

The Software Sustainability Institute invites all members of the research software community to explore and discuss the themes described above and other related issues at CW24. CW24 is also an ideal opportunity to form collaborations (on average, CW participants start two new collaborations by attending) and to discuss topics proposed by attendees. Collaborations Workshop is a great place to network and participants will meet many of the existing Software Sustainability Institute Fellows – key ambassadors in varied research domains.

Registration

Registration has now been closed.

The following tickets were available:

• Collaborations Workshop 2024: Remote [Complete] - 75 GBP
• Collaborations Workshop 2024: In-person [Complete] - 300 GBP
• Collaborations Workshop 2024: In-person Day 1 only - 150 GBP
• Collaborations Workshop 2024: In-person Day 2 only - 150 GBP
• Collaborations Workshop 2024: In-person Hack Day only - 60 GBP
• Collaborations Workshop 2024: In-person Workshop Dinner only - 50 GBP

Platinum sponsor

Wellcome funds research into life, health and wellbeing​. And we’re taking on three urgent and interrelated global health challenges: mental health, infectious disease and climate and health.

The Data for Science and Health team shapes and funds data science initiatives to advance Wellcome’s mission. Data and software are at the heart of modern science and health – and we want to make sure these tools are designed, built and governed in trustworthy ways. From ensuring technologies effectively address the problems they’re built to solve, to consciously developing data science initiatives for – and with – diverse populations.

Gold sponsor

The Alan Turing Institute is the UK's national centre for data science and artificial intelligence with a mission to create significant advancements in these fields to change the world for the better. The Institute has three goals: advancing research, building skills for the future, and driving an informed public conversation.

Programme

The CW24 programme comprised a range of different sessions, including:

• Keynote talks on each of the themes
• Mini-workshops and demo sessions
• Lightning talks
• Discussion session
• Collaborative ideas session
• Hack day

Call for submissions

Submissions for contributed mini-workshops and demos and lightning talks are now closed.

Mini-workshops and demo sessions

Mini-workshops and demo sessions offer unique opportunities for CW24 participants and sponsors to give an in-depth look at a particular project, tool or approach related to the CW24 themes or other topics relating to research software.

30- or 60-minute sessions are available to:

• Demonstrate a particular research software related endeavour, project, approach, standard or product
• Deliver specific training e.g. an interactive tutorial
• Conduct information gathering or explore a topic

Submissions for proposals for mini-workshops and demos are closed now.

We will notify applicants of the outcome by 15 March 2024.

Lightning talks

A lightning talk gives you two minutes and one slide to discuss a subject. Lightning talks are the perfect way to introduce yourself at the workshop. You could talk about your work, an idea, a problem, a pitch for the CW Hack Day, or anything that's related to software and research, and ideally related to the themes of CW24; alternatively, you could talk on another theme in research software such as software citation, software policy, software as a first class research object, Open Science, FAIR Software, and training.

Submissions for lightning talks are closed now.

We will notify applicants of the outcome by 21 March 2024.

Financial assistance

The Software Sustainability Institute is committed to fostering and supporting a diverse, equitable and inclusive research software community. We are proud to offer financial assistance to members of underrepresented groups, students/early career stages, and others who may not be able to attend or fully participate in the event otherwise. 

Beyond the deadline to apply for financial assistance, we offered reduced remote tickets (£40) to students, registered unemployed or people from LMICs. 

Applications for financial support to participate in CW24 are closed now.

Accessibility practices

CW24 took place as a hybrid event from the University of Warwick, Coventry, UK.

If you are attending the event in-person, please find more information about the accessibility of the venue here.

In-person participants should bring a laptop and a good quality headset with microphone. Remember, this is a hybrid event and you will still be interacting with other participants virtually.

Hybrid participation will be facilitated using Zoom. All participants - both remote and in-person - will need to install their client, and make sure that it is updated to the latest version. We recommend that remote participants join with a good quality headset with microphone, plenty of screen space (either using a large monitor or second screen), a normally reliable WiFi signal or wired connection, and a quiet room where you are less likely to be disturbed (but we understand this might be difficult).

Transcription and captioning will be provided using Zoom and Otter.ai.

A CW24 Slack workspace will be available for participants to connect, engage in discussion, ask questions, and forge new collaborations. These conversations can persist long after the Zoom room has closed. The invitation link will be emailed to participants via the email they registered with. 

We will likely be using Google Documents for collaborative note-taking and keeping everyone synchronised during CW24. The links to these documents will be shared with participants closer to the event. We’re happy to provide alternative options for collaborative note-taking such as Framapad.

For any keynotes and panels, we will make speaker slides available ahead of the talk to facilitate following along with the speaker. 

We will encourage demo and workshop facilitators to do the same to make participation as smooth as possible. Accessibility of the session will be taken into account when evaluating session proposals.

If you have any questions about these practices or have additional ideas or requirements to facilitate your own participation in CW24, please get in touch with CW24 chair Patricia Herterich at patricia.herterich@gmail.com 

Sponsorship

CW24 is only possible through generous contributions from our sponsors: We appreciate all contributions! If you are interested in supporting CW24, you can find an overview of our suggested sponsorship packages here and get in touch via our CW24 Sponsorship Packages sign up form.

Participation Guidelines

By registering for CW24, you agree to abide by our Participation Guidelines, which include policies related to Code of Conduct, Privacy, Social Media, and Intellectual Property.