The output of the discussion session is a speed blog post from each group to help disseminate the insights to the wider community. You can view the speed blogs from last year's Collaborations Workshop 2022 discussion session here. You can also view previously discussed topics at Collaborations Workshops here.
Schedule and topics
The CW23 Discussion session will take place on Tuesday, 2 May 2023 from 13:45 - 15:15 BST (12:45 - 14:15 UTC). The live list of topics will be made available to workshop participants, allowing them to sign up for topics and suggest new topics.
How does it work?
Participants can suggest discussion topics during registration via Eventbrite. A link to the list of discussion topics will be sent out closer to the event for participants to read and suggest additional topics. Before the session, all workshop participants should sign up to the topic they would like to participate in (a link will be provided); there will only be one discussion topic session.
Based on peoples' preferences, we will assign the groups to breakout spaces/rooms. CW23 is a hybrid event, and the Discussion groups will have people participating both in-person and remotely. We will have a number of Meeting OWLs set up to facilitate hybrid teams, and helpers from the CW23 Organising Committee will be present to assist during the session. More information on how to make the most of a hybrid Discussion session will be shared to participants closer to the event.
The discussion session lasts for 90 minutes. That is not enough time to discuss the subject in depth, but we find it's about the right amount of time to determine the main points and write them up as speed blog.
What to do
In the first five minutes, you should choose a Chair, a Note-taker, and if the group has members participating both in-person and online, a Remote Facilitator. The Chair's role is to make sure that everyone's voice is heard, and keep everyone on topic. The Note-taker clicks the link for the collaborative note taking and blog template for their group from the Discussion Topics spreadsheet and uses that to note down the pertinent points from the discussion that can then be used as the basis for constructing the speed blog about the session (everyone in the group should help contribute to the notes and speed blog). The Remote Facilitator is responsible for ensuring that remote group members are able to contribute to the discussion by keeping an eye on the Zoom breakout room and acting as advocate in the room.
A good way to start is to ask what participants in the group want from the discussion. Are people looking to solve a problem, wanting to promote a solution, or do they simply want to know more about the topic? If you can get a handle on what people want from the discussion, it's much easier to keep everyone on topic.
Focus on what can be changed! It's easy with some topics to focus on a discussion of the problems and overlook the process of finding a solution.
It is important to give the first 50 minutes of time to the discussion and not worry about writing the blog post, as it can be hard to explore a topic and write coherent prose as the same time. Once the 50 minutes is up you should move on to writing the blog post for which you will have approximately 40 minutes, ideally it's better to get it written during this time as we have found if you leave it for later then you tend to never get back to it. Even a first decent draft is a good start, and we will ask you if you want to work on it further before we publish them after the event.
You might want to move the notes to the bottom of your document and blog post to the top in the last few minutes of the discussion session. In any case, once you are done and if you want others to see it then you can always let people know via the CW23 Slack workspace. Otherwise the organisers will be aware of where the documents are. You will be able to carry on working on the blog after the session and for about a week after the workshop but please do try and have a (near) complete blog by the end of the session otherwise the momentum to write anything might be lost.
Reporting back
There is no formal reporting back session at Collaborations Workshop 2023, the blog posts form the heart of reporting back information from the discussions in a way that is of wider benefit to the research software community.
The final product
In the weeks after Collaborations Workshop 2023, we will publish the speed blog posts - so the teams will still have some time to tweak them. We will confirm with the team members before we publish. We will not be publishing the notes so please feel free in noting things down as you see fit.